In this delivery report, we walk through a recent shipment of two container handlers from the Baltic region to a buyer in South Asia. Every step is documented with the actual timelines, so you know what to expect when you plan a similar purchase.

Sourcing (Week 1–2): The buyer needed two reach stackers — one 45-tonne and one 35-tonne — for an expanding container terminal. We identified three candidate machines from two sellers in Finland and Estonia. After reviewing service histories and photos, the buyer shortlisted two machines, both from European rental fleets with documented maintenance.

Inspection (Week 3): Our inspector visited both locations. The 45-tonne machine had 8,200 hours with a clean service history. The 35-tonne machine had 11,400 hours and showed minor hydraulic weepage at one boom cylinder — noted and quoted for repair before shipment. Both machines were graded and the buyer approved the purchases.

Booking & Logistics (Week 4–5): The machines were transported by low-bed truck to the Port of Tallinn for RoRo (Roll-on/Roll-off) loading. RoRo is the preferred method for heavy equipment exports from the Baltics — it avoids crane lifting and reduces handling risk. A weekly RoRo service connects Tallinn to major transshipment hubs.

Documentation (Week 5): Export declarations were filed in Estonia. The bill of lading, CE certificates, proof of ownership, and commercial invoice were assembled. The buyer's L/C was checked against the documentation requirements — no discrepancies found. Customs clearance was completed in three working days.

Transit (Week 6–9): Total transit time was 24 days from Tallinn to the discharge port in South Asia, including a transshipment stop. Weather delays added two days. The buyer tracked both machines via the shipping line's online portal.

Delivery & Acceptance (Week 10): Both machines were discharged and inspected at the buyer's yard. The hydraulic repair on the 35-tonne unit was verified as completed. Both machines started and operated through their full cycle without issues. Payment was released against the final inspection report.

Total timeline: 10 weeks from initial enquiry to yard delivery. The buyer's comment: 'Clear process, no surprises. We would do it again.'